How cloud email archiving setups cost 30% less than in premise solutions

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Which type of architecture – an In premise email archival setup in my own DC or a cloud email archiving SaaS – has a lower TCO with more benefits?

We encounter this question a lot of times in our conversations with customers.

After a long stint serving in-premise customers with an email archiving platform software based on ConnectXF and then moving that platform to the cloud and offering it as a SaaS (Vaultastic), we have seen both sides of this question closely and have examined both architectures in depth, to understand the cost-benefit implications of either of them through the entire lifecycle.

Join us in this deep dive number crunching webinar to discover the real (and sometimes hidden) costs of running a highly available and secure email archiving setup in your premises and compare that with the costs of subscribing to a cloud-based SaaS business email archiving solution.

Also, learn how organizations opting for a cloud SaaS email archiving service are benefiting from SLA backed guarantees on performance and data durability, enhanced security, more freedom while still paying 30% lesser.

In this 45 minute webinar, Mr. Sunil Uttam, Co-founder, Mithi Software Technologies will walk you through the working of the entire cost-benefit analysis for both the solutions.

In this webinar, from our “email data management mastery webinar series”, we spoke about:
  • Performance Goals of the email archiving solution
  • In premise architecture to achieve these goals
  • BOM and Cost of this in-premise setup
  • Cloud architecture to achieve these goals
  • BOM and Cost of the cloud setup
  • Settling the debate – Apple to Apple comparison
  • Unlimited Q&A – Webinar ends when you stop asking questions

Questions asked during the webinar

  • Is this TCO working applicable for any kind of email archival setup or is it only for Vaultastic?

    Conceptually, it is the same, only the numbers and figures may vary, which means that if you’re going to do an in prem setup, no matter what software or operating system you use for your in premise setup, you will need to cover elements such as your primary site and DR infrastructure which contributes to your Bill of Material.Whereas when you choose a cloud solution, you get all that packaged in the solution, so which software you choose and which cloud solution you choose may vary and the numbers may change, but the Bill of Material will not. An in prem setup, as the numbers demonstrate will always be at least 25-30% more expensive than a cloud setup.

  • How have you arrived at the Opex?
    What we did was, we took Capex with AMC for each year, added them all up and divided it by the number of years. That should give you the average annual Opex. Of course there would be small variations, but like I mentioned, from a broad standpoint not much will change.
  • How do you manage to get a contiguous storage on the cloud which is not splintered?

    The cloud has this technology of cloud storage which is infinitely scalable, which is the whole idea of the cloud, that you achieve infinite scale without having to worry about how it works internally.So from an Amazon perspective, we have a storage platform called S3 which is Simple Storage Service, where the contiguity in the storage comes. So that component of Amazon allows us to store data without having to make volumes and split it into points. It is contiguous and every file in that system is available online.

    This lends a lot of ease for you to look for data and find it immediately. This is a very important part of our solution where we leverage the cloud storage architecture to give us durability as well as the scale and accessibility to any part of the data quickly and rapidly.

  • Instead of having all my devices in premise, if I have to host them all on a data centre which is outside the environment, for example, a shared data centre environment, then would the pricing be similar to what is quoted for in premise?

    Yes there would be a small variation, but it wouldn’t be to much, because the shared data centres Today, which are non cloud, offer you rental infra, which is for storage as well as virtual machines. Therefore broadly, the bill of material will stay the same, the rent may vary, there will be no capex, it will be fully opex and the average annual opex might be about the same, it won’t vary too much.So no matter which system and where you move your infra, your cost variation will remain about 25-30% between an in prem or cloud infra.

  • When cloud has so many benefits and is cheaper, then why aren’t people moving lock stock and barrel to the cloud?

    We see a lot of rapid movement, but there are legacy systems that people are running which cannot be moved overnight. There is a migratory or transition period which has to be accounted for and a lot of companies are in that phase.Statistics show that 92% of companies worldwide are choosing cloud and then working on migrating their systems or workloads to the cloud. So the pace at which companies are moving to cloud is picking up.

    There is another statistic that shows that enterprises are buying less hardware and storage devices and investing more in renting cloud services. It is only a matter of time before it becomes a ubiquitous platform, until when there might be hybrids and in transition deployments.

  • Does Vaultastic have a particular limit with Data Archiving?
    There are two kinds of limits, one is what is the maximum size of mail which it can ingest, which has a limit of 45 MB, and as far as the volume of data, there is no limit. Just keep pushing mail and we will keep storing it for you. All our plans on Vaultastic provide unlimited storage, it is only time bound, so you define how much retention or how long the mail should be stored for and based on that we will, apply the retention period and keep the mail.

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